https://vendorcentral.amazon.com/ap/signin?openid.return_to=https%3A%2F%2Fvendorcentral.amazon.com%2Fkt%2Fvendor%2Fmembers%2Fafi-shipment-mgr%2Fshippingqueue&openid.identity=http%3A%2F%2Fspecs.openid.net%2Fauth%2F2.0%2Fidentifier_select&openid.assoc_handle=amzn_vc_us_v2&openid.mode=checkid_setup&openid.claimed_id=http%3A%2F%2Fspecs.openid.net%2Fauth%2F2.0%2Fidentifier_select&pageId=amzn_vc_us_auth&openid.ns=http%3A%2F%2Fspecs.openid.net%2Fauth%2F2.0&mons_redirect=sign_in
You will have your own login and password.
Once your logged in. You’ll see this pop open. You will click on Take Action – Acknowledge unconfirmed Pos to prevent cancellation.
Once you have clicked Take Action, you’ll see the unconfirmed PO’s like below. You will pull up each individual PO in Netsuite.
You will click the box for each PO and click on Provide confirmation details
With the PO’s pulled up in Netsuite, you will check to see if we have stock and can fulfill the order. If we do not have stock, you will cancel the order in the portal using one of the below options. Most of time you will choose, Cancelled: Out of Stock. If it’s an item we have discontinued, you’ll choose, Discountinued: Obsolete. If we do have stock, you will choose, Accepted: In stock.
If out of stock, you will cancel the order in Netsuite and the portal.
If in stock, you will choose Accepted: In Stock.
Once you have gone through the orders. You will click Return to Purchase Orders.
Next you will hover over Orders and click on Shipments
Next you will click on Create a new shipment. You can only work on 1 PO/shipment at a time.
You will find the correct PO that you have pulled up in Netsuite and find the location that says, 3455 S. Northpointe Dr., Fresno, CA. WE ARE NOT ABLE TO SHIP FROM GEORGIA.
Once you have selected the Ship From, you will select Add purchase order to shipment and continue to step 2.
Next you will fill in all the highlighted sections.
Requested pickup date: You can keep what has autopopulated.
Total Cartons: How many boxes are you shipping.
Total Pallets: Only if we are shipping items that have to go LTL.
Total Estimated Weight: How much the order weights.
Total Estimated Volume: If shipping small parcel, it can be 1. If shipping LTL, 6 cubic feet per pallet
Your shipment reference ID/BOL: Copy and paste the Purchase order #
Double check that the Ship to matches the address in Nesuite.
In Netsuite, push edit. Once the order is able to be edit, uncheck the Price Hold. In the memo line, put waiting on labels.
Make sure the location under Shipment/Warehouse Management is set to the correct warehouse – Surya Fresno and on the item line under Location.
Next go to Shipping. Ship Via will be UPS ground with no account number. Here you can also make sure the address matches to the portal.
Now you can click Save. Once Saved you can click Approve & Hold
Back in the portal, you can now click Confirm and submit shipment
Amazon will send the UPS labels 1 day before the requested pickup date.
To get back to Shipments in the portal, login – hover over Orders and select Shipments
Once you have the shipments opened, you can tell which PO’s need to have the ASN submitted by looking at Shipment ID (ARN). Ones without ASN are ones you will need to get documents for.
Select View details and open the PO in Netsuite as well.
Select Prepare carton labels. Your reference ID will be your PO.
Continue to step 2
You will always select Case pack (single SKU cartons). Under Purchase order (PO) you will select the PO you are working on. Under Units per carton, the number of units packed in a single carton. Cartons, this is the number of cartons that you would like this item configuration to be applied to. Meaning, if we are shipping 2 cartons, you will enter 2, if we are shipping 1 you will put one. After all that is filled out you will select confirm.
Next you will reselect Purchase order (PO) to the PO you are working on. Than select confirm and print labels.
Than you will Print carton labels, it will download to a PDF that you will save as SO#carton labels, SO# 937939cartonlabels.
Next you will click Print shipping labels. This will be the UPS shipping labels. You will save this as SO#labels, SO#937939labels. Once you’ve saved the labels you will go the last page and copy the tracking numbers.
Once you’ve copied the tracking ID’s you will edit the SO in Netsuite and paste those tracking numbers in the Memo Line. It should look like below once you’ve edited the SO and saved it.
Now that the UPS tracking numbers are in the Memo Line in the SO in Netsuite, you can select Send to WH.
After you’ve sent the SO to the warehouse. Send an email to RSTWarehouse@surya.com with the carton labels and shipping labels. Subject line will be SO#______.
Once the email has been sent to the warehouse, you can go back into the portal to Submit ASN.
Continue to step 2
On step 2, just make sure that the information is correct. It will auto populate so you won’t need to edit anything. Continue to step 3.
On Step 3, you will select the PO under Purchase order (PO) and select Enter Small Parcel tracking IDs.
When Enter Small Parcel tracking IDs is open you will select desired tracking IDs and it will auto populate the tracking numbers into the Enter one SP ID per line. Next Submit.
Continue to step 4
Here you will put today’s date on Ship Date. On Estimated delivery date you will select 1 week from today. Next Confirm and submit shipment.
You are now done with this PO in the portal. If you have more than one PO, you will redo all the above steps for shipping additional PO’s.
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